A "Doc ID" in Glean is a unique identifier automatically assigned to a document upon its successful crawling into the system.This identifier is used to track and manage documents across various operations, such as indexing, searching, and permissions management.
Once the user completes his setup with a specific datasource, and enables to start crawl. The user can copy the URL of the document from the source and follow the below steps to understand if the respective document is crawled or not.
- Navigate to Workspace Settings >> Governance >> Access Verification.
- Input the Document ID directly if you know it. If not, click on "Find the document ID" to open Glean Search, find the document by pasting the document URL you have from the source, and click "Add ID" to populate the Document ID.
- After inputting the Document ID, you will see the title of the document (if you have access), the Document ID, the datasource, last indexed time, and last crawl time.
At this stage, user can understand the document is crawled and also indexed. - To check if a user has access to a document, input the email of the user in the "Verify access" section and click "Verify." The "Name" and "Access" column will update to show if the user has "Full access" or "No access" to the document
Note: The above validation can be performed by a Glean user who is Admin or Super Admin.